Supplier
Profile
The Oracle Fusion Source to Pay (S2P) process offers a comprehensive end-to-end solution designed to streamline and optimize procurement activities within organizations. The success of any enterprise system ultimately relies on the promptness and accuracy of data input. Simplified Loader Excel templates make managing data accuracy and processing bulk transactions in a timely manner easier than ever before. Users can confidently oversee transactions to drive operational efficiency, ensure precise decision-making, conduct data analysis and reporting, and enhance customer satisfaction.
Moreover, Simplified Loader provides a comprehensive solution spanning from supplier management to the creation of Purchase Orders and payment to suppliers.
To view the complete list of supported operations in the Processes’s template
Simplified Loader Excel facilitates the uploading of supplier data, which is especially beneficial for simultaneously creating multiple suppliers or migrating data from legacy systems. Rather than manually entering each supplier's information, users can populate a spreadsheet with the relevant details and upload the data with a single click. The Simplified Loader Supplier template supports all sections in supplier records, including supplier names, addresses, contact information, payment terms, bank details, and tax information.
The bulk operation capability extends beyond the creation of new records. With the Simplified Loader template, users can download supplier details from Oracle and update or add information as needed. For instance, they can add addresses or sites.
Utilize Simplified Loader for managing supplier data in Oracle Fusion ERP.
Supplier
Profile
Addresses, Site,
Site Assignments
& Contact Details
Business
Classification or
Product &
Services
Supplier
Bank Details
Tax Profile
at the supplier
or site level
Supplier
Profile
Addresses, Site,
Site Assignments
& Contact Details
Business
Classification or
Product &
Services
Supplier
Bank Details
Tax Profile
at the supplier
or site level
Explore the full list of supported operations in the Supplier's template.
Utilize Simplified Loader Excel to streamline the supplier creation process and accelerate new supplier onboarding. The feature allowing for the download and update of supplier records offers a comprehensive solution for managing supplier details directly from the spreadsheet.
The Source-to-Pay (S2P) process begins with requisitioning. The data entered on a Requisition is used throughout the process, including POs, receipts, financial accounting, payables invoices, and management reporting. Therefore, it is critical to start the process with accurate data input.
The right requisition details ensure clear information about the requested items, quantities, specifications, and delivery dates, allowing procurement professionals to quickly identify suitable suppliers, obtain quotes, and initiate purchase orders.
By providing accurate cost estimates and quantity requirements upfront, requisitions enable procurement teams to negotiate favorable terms with suppliers, identify cost-saving opportunities, and avoid over- or under-ordering of goods or services.
Effective inventory management by providing visibility into demand patterns and consumption trends. Optimizes inventory by tracking demand patterns, forecasting accurately, reducing excess stock costs, and minimizing critical item shortages.
Provides decision-makers with reliable data for informed decision-making. Whether approving requisitions or prioritizing procurement initiatives, stakeholders rely on accurate information to assess needs, evaluate options, and allocate resources effectively.
Create
Requisitions
Submit Requisitions
for approval
Download &
update Requisitions
Cancel or delete
Requisitions
Upload
Attachments
The template does not limit the number of Lines in a Requisition. Our customer uses the Simplified Loader to create a Requisition with over 250 Lines with Project information. The Requisitions typically contain one Line for each Asset Category.
Click to view the complete list of supported operations in the Requisition's template.
After reaching agreements with suppliers, Purchase Orders (POs) are shared. PO creation is automated and streamlined by converting Requisitions into Purchase Orders. During data migration from legacy systems, organizations create open POs in Oracle Fusion. In business-as-usual (BAU), organizations manage POs by keeping information updated or timely closing them. Simplified Loader is useful for both data migration and BAU processes.
Migrating Purchase Orders (POs) depends on several factors and can vary depending on the organization's specific needs and circumstances. Migrating POs should be carefully planned and coordinated with other system implementation activities, and factors like data migration strategy, business readiness, operational considerations, testing and validation, change management, and regulatory compliance should be considered. Organizations ensure a smooth transition to new procurement systems or processes while minimizing risks and disruptions by aligning PO migration with organizational priorities and objectives. Use the Simplified Loader Excel template to load the Purchase Order to Oracle Fusion.
Due to evolving business requirements, purchase orders often undergo multiple revisions during their lifecycle. These changes may stem from price adjustments, delivery schedule alterations, supplier agreements, or scope modifications. Users aren't restricted to generating new purchase orders using the Simplified Loader Excel template. Simplified Loader facilitates the creation of change orders, which can be submitted for approval. This process involves straightforward steps, such as downloading an existing PO and updating it with revised details.
It's common for businesses to identify purchase orders where all purchasing activities are complete. With Simplified Loader, businesses can efficiently close POs in bulk with a single click.
Adjust templates to specific business requirements
Manage PO details across multiple sections (Lines, Schedule, Distribution) in a single sheet
No limitations on transaction
uploads
Review and rectify errors in the
same sheet
Download and reconcile
uploaded POs
Explore the full list of supported operations in the Purchase Order's template.
Implementing Excel-based POs with Simplified Loader requires minimal setup and configuration. This allows organizations to quickly deploy and start using PO templates without the need for extensive IT support or infrastructure. Users can create and distribute PO templates within minutes, accelerating the procurement process and improving procurement efficiency.
Oracle Fusion S2P facilitates receipt and inspection as goods or services are delivered. Users record receipt acknowledgments, verify the quality and quantity of received items, and reconcile them against corresponding Purchase Orders. Simplified Loader enhances the PO Receipt experience by providing a simple-to-use mechanism to receive multiple POs in a single click. The timely and accurate Receipt gives advantages like:
Receipt of goods or services against a PO allows for accurately tracking expenses and liabilities. Timely receipt ensures financial records reflect actual transactions, facilitating accurate budgeting, forecasting, and financial reporting.
Receipt of goods or services against a PO triggers updates to inventory levels. Timely receipt ensures that inventory records accurately reflect the quantity of goods received, enabling efficient inventory management and replenishment of stock levels.
Receipt of goods or services against a PO is often a prerequisite for invoice processing and payment. Timely receipt ensures that invoices can be matched to corresponding POs and receipts, expediting the invoice approval and payment process.
Timely receipt of goods or services allows organizations to identify and address any discrepancies or issues promptly. It allows for timely resolution of quantity, quality, pricing, or delivery discrepancies.
Timely receipt of goods or services streamlines procurement processes and contributes to overall operational efficiency. It minimizes delays in receiving and using essential goods or services, enhances supply chain visibility, and optimizes resource allocation and utilization.
Receiving POs with numerous lines, overcoming challenges in directly receiving data from the application.
Centralized receiving of POs for all contractors/contingent workers based on signed timecards.
Click to view the complete list of supported operations in the PO Receipt's template.
Oracle Fusion S2P enables seamless invoice processing and validation once invoices are received from suppliers. The Simplified Loader Excel template to manage invoices allows the user to perform all major operations on Payables Invoice, including:
Creating & updating Invoices
Validating Invoices
Cancelling Invoices
Explore the full list of supported operations in the Invoice's template.
Timely payment demonstrates reliability and trustworthiness to suppliers, fostering positive relationships. It encourages suppliers to prioritize your orders, provide better service, and offer favorable terms or discounts in the future.
Late payment of invoices often incurs penalties, such as interest charges or late fees, which can increase the cost of goods or services. Timely payment helps avoid these penalties, preserve financial resources, and maintain profitability.
Consistently paying invoices on time contributes to a positive credit history, enhancing your organization's creditworthiness. This can facilitate access to financing, favorable terms from lenders, and business growth and expansion opportunities.
Timely payment ensures a smooth flow of goods and services within the supply chain. It minimizes disruptions, prevents delays in production or delivery, and helps maintain operational continuity, which is crucial for meeting customer demands and maintaining competitiveness.
Timely payment reflects positively on your organization's reputation and integrity within the business community. It builds trust among suppliers, customers, and stakeholders, enhancing your organization's brand and credibility in the marketplace.
Timely payment demonstrates compliance with contractual obligations and supplier agreements. It helps uphold your organization's reputation as a reliable partner and minimizes the risk of disputes or legal issues arising from non-compliance with payment terms.
For service-based businesses, timely invoice payment is critical to ensure uninterrupted access to essential services, such as utilities, IT support, or consulting services. It helps maintain business continuity and prevents disruptions to critical operations.
Fields availability: The ADFdi template allows limited fields. The customer can’t use fields like Invoice source with ADFdi. With Simplified Loader, the customer can use all possible fields available in the application.
Decentralized Invoicing: An organization with over 200 outlets that received service invoices for outlet management. The organization shared the Simplified Loader template containing limited fields with all the outlet users. Invoices received at each outlet are uploaded directly to Oracle Fusion with attachments. The invoices are validated in Oracle, and payment is issued to the supplier.
Multiple Invoice Lines: The Credit Card invoices had over 4000 invoice lines. The standard ADFdi tool can’t support the volume the customer wants to process. With Simplified Loader, they could upload Credit Card invoices to Oracle Fusion.